Board Roles and Responsibilities
This section explains the different roles on a board, like the Chairperson, Secretary, Treasurer, and other members. It’s designed to help you understand what each role involves and how a board works together. Whether you’re starting a new board or improving an existing one, the videos and information here will give you the tools you need to succeed.
How to set up and run your own committee
In this video, we talk about the important steps to starting a local Deaf organisation. Learn how to gather a group with same goals, form a committee, roles like Chairperson, Secretary, and This guide shows you how to create a committee, choose members, and run meetings to help your group work well and reach its goals.
This video provides a basic introduction, but for more detailed advice and support, please contact us. We're here to support you in building a strong Deaf community!
Role of board members
This section explains what board members do, including their responsibilities and how they work together to support and guide the organisation.
This video provides a basic introduction, but for more detailed advice and support, please contact us. We're here to support you in building a strong Deaf community!
Chairperson
The Chairperson leads the board, runs meetings, keeps discussions on track, and makes sure decisions are carried out. They also represent the organisation at events and meetings.
This video provides a basic introduction, but for more detailed advice and support, please contact us. We're here to support you in building a strong Deaf community!
Secretary
The Secretary organises meetings, keeps records, writes minutes, and manages communication to ensure everything runs smoothly.
This video provides a basic introduction, but for more detailed advice and support, please contact us. We're here to support you in building a strong Deaf community!
Treasurer
The Treasurer manages the organisation's finances, prepares budgets and reports, oversees funding, and ensures financial stability and accountability.
This video provides a basic introduction, but for more detailed advice and support, please contact us. We're here to support you in building a strong Deaf community!
The rest of the board/committee
Other board members support the organisation by helping make decisions, setting goals, and making sure the organisation runs smoothly and stays on track.
This video provides a basic introduction, but for more detailed advice and support, please contact us. We're here to support you in building a strong Deaf community!
How often does the committee meet up?
Committees usually meet every 4–8 weeks to stay on track with their goals. If you're planning an event or have urgent tasks, you may need to meet more often to ensure everything is properly organised.
This video provides a basic introduction, but for more detailed advice and support, please contact us. We're here to support you in building a strong Deaf community!
What Happens in a Meeting? / Agenda
This video explains what happens during a meeting, including setting an agenda, meeting time limits, ensuring enough members are present (quorum), and how the Chairperson and Secretary prepare in advance to keep everything running smoothly.
This video provides a basic introduction, but for more detailed advice and support, please contact us. We're here to support you in building a strong Deaf community!
Apologies
This video explains the importance of giving apologies if a board or committee member cannot attend a meeting, how to notify in advance, and the proper way to record apologies in the meeting minutes.
This video provides a basic introduction, but for more detailed advice and support, please contact us. We're here to support you in building a strong Deaf community!
Minutes from the last meeting
This video explains the process of reviewing minutes from the last meeting, checking for mistakes, and ensuring all important decisions are recorded. It also covers how corrections are made and how the minutes are approved by the group.
This video provides a basic introduction, but for more detailed advice and support, please contact us. We're here to support you in building a strong Deaf community!
Matters Arising
This video explains how to address issues or agreements from the last meeting, ensuring discussions are kept focused and concise. It also highlights when topics should be moved to the agenda for a more in-depth discussion.
This video provides a basic introduction, but for more detailed advice and support, please contact us. We're here to support you in building a strong Deaf community!
Financial Report
This video explains how to prepare a financial report, including checking that accounts are balanced and staff are paid. It also shows how having someone to manage finances can make the treasurer’s job easier.
This video provides a basic introduction, but for more detailed advice and support, please contact us. We're here to support you in building a strong Deaf community!
Extra Stuff for Meetings
This video explains the key elements of a meeting, such as the agenda, apologies, minutes, matters arising, and financial reports, and why they are important. It also covers additional topics that can be included, such as board reports, fundraising, or events, with the Chairperson's approval.
This video provides a basic introduction, but for more detailed advice and support, please contact us. We're here to support you in building a strong Deaf community!
Any Other Business (AOB)
This video explains how to handle topics that haven’t been discussed in the meeting. It covers when to save them for the next meeting and how to ask the Chairperson to include important issues on the agenda.
This video provides a basic introduction, but for more detailed advice and support, please contact us. We're here to support you in building a strong Deaf community!
Date of next meeting
This video highlights the importance of agreeing on the date for the next meeting during the current one, to avoid difficulties in scheduling later through mobile or email.
This video provides a basic introduction, but for more detailed advice and support, please contact us. We're here to support you in building a strong Deaf community!
Do We Need a Constitution?
This video explains what a constitution is, why it’s important for long-term groups, and when it might not be necessary for short-term committees. It also provides guidance on where to get help if you need to create one.
This video provides a basic introduction, but for more detailed advice and support, please contact us. We're here to support you in building a strong Deaf community!